Blanket Purchase Orders

DEFINITION OF BLANKET PURCHASE ORDER
s Blanket purchase orders are available to departments when there is a need to repetitively purchase miscellaneous supply items from a single vendor. A blanket purchase order is issued for a specific dollar amount. When the encumbered dollars have been used, a new requisition must be processed to reestablish the blanket order for further purchases. Payments are made as invoices are received and entered by Financial Accounting.

IMPORTANT REMINDERS
* Maintain a current balance on the blanket order with each payment so that at all times the amount remaining will be accurate, and a new requisition can be processed prior to expiration of the existing blanket order. This will insure uninterrupted purchasing authority for your on-going miscellaneous needs.

* NEVER have more than one blanket order to the same vendor at the same time unless there is a slight overlap when reestablishing a blanket order. This will insure that payments are charged accurately and promptly.

* QUICK ORDERS MUST NOT BE USED AS BLANKET ORDERS. Quick Orders must only be used for items needed quickly that are in stock and can be shipped, invoiced, and paid within an approximate thirty day period. Quick Orders are not held open for prolonged periods of time waiting for the receipt of merchandise or invoicing. A purchase requisition must be used to establish a blanket purchase order for many items that will be received and invoiced over a long period of time from a single vendor.