Campus Mail Announcements

Announcements

Holiday Mail Service & Pick-Up

Personal Mail Policy Reminder

Return Empty Mail Tubs to Campus Mail Service

New Intra-Campus Mail Envelopes

13-ounce Mail Rule

USPS Customs Forms Now Online

HOLIDAY MAIL SERVICE & PICK-UP

Campus Mail Service will provide an adjusted schedule of mail service during the upcoming holiday break. Please read below for information regarding specific changes in services, hours of operation, and guidelines to be followed during the holiday break.

Mail Delivery Clerks will be running their afternoon routes on Wednesday, December 21st. Pick-ups will also be made from our Centralized Afternoon Pick-up Service dropboxes at regular pick-up times. Items placed in CAPS dropboxes after 2:00 PM will be processed after the holiday break.

Outgoing mail to be processed before the holiday break that is not picked-up on regular mail routes should be brought to the mail center by 12:00 noon on December 21st. This cut-off time has been established to allow mail center staff ample time to prepare and process the University's outgoing mail.

Campus Mail Service does not deliver incoming mail during the break.

Campus Mail Service does not process outgoing mail during the break unless prior arrangements have been made.

Departments may pick-up mail from the mail center during the break if the following arrangements are made prior to the holiday break:
- Deans, Directors, and Department Heads may authorize personnel to pick-up mail for their respective departments by providing Campus Mail Service with an official memo listing department employees authorized to pick-up mail for their department. (Limit authorization to 2 department personnel)
- This memo must be furnished to Mike Butts at Box 870238 before the end of the day on Friday, December 16th.
- Only those authorized faculty/staff will be allowed to pick-up mail on the following dates:

PICK-UP DATES: December 23rd, 27th - 30th *
* December 26th and January 2nd is a postal holiday

PICK-UP TIMES: 8:00 AM - 10:00 AM

For security reasons, employees should present a faculty/staff I.D. when picking-up mail from the mail center to validate authorization.

Campus Mail Service is located inside the Ancillary Services Building located at 1115 14th Street. The mail center customer service counter is Room 124.

Your cooperation is greatly appreciated as we plan ahead to serve you during the holiday break. The Campus Mail Service staff is dedicated to serving you and wishes you a happy holiday season.

Personal Mail Policy Reminder

With the holiday season fast approaching, we felt it necessary to remind everyone of our personal mail policy. Faculty/staff should be reminded that all incoming and outgoing mail processed by Campus Mail Service must be University-business related. Personal mail & packages should not be sent to the workplace.

Personal mail interferes with the transfer of official correspondence between campus offices and delays the processing and delivery of mail. This policy also restricts using University resources to deliver personal mail and packages to campus departments.

Failure to comply with this policy could result in your personal packages being refused by the mail center and returned to the sender.

Return Empty Mail Containers to Campus Mail Service

Are you using a United States Postal Service tray or mail tub to stow away items around the house or at the office? If so, it's time to return it to the owner. Postal Inspectors say that, effective November 26th, they will resume their efforts to recover missing and stolen Mail Transport Equipment (MTE) and also seek prosecution against offenders. The resumption of criminal enforcement comes after the Postal Service offered a two-week amnesty period, encouraging anyone who was in possession of Postal Service equipment to return it - no questions asked.

Theft or misuse of postal equipment is a federal crime. Please return all empty mail trays and tubs to Campus Mail Service so they can be placed back into circulation.

New Design on Intra-Campus Mail Envelopes

Campus Mail Service is in the process of introducing new & improved Intra-Campus Mail envelopes to the University community. The improved design allows Campus Mail Service to be able to provide accurate and efficient sorting/delivery of Intra-Campus Mail items. Users simply complete the BOX # information needed in the 3 empty blocks in the mailstop code column on the envelope (870 _ _ _).

Intra-Campus Mail is sorted and delivered according to established mailstop codes/BOX numbers. Campus Mail Service does not sort or deliver mail by "building/room #" type addresses. Mail that is vaguely addressed could delay the delivery of your mail or result in having the mailpiece returned to you for a deliverable address.

A complete listing of departmental mailstop codes/BOX #'s can be found here.

Complete sender information is also important in the event that the mail is not deliverable as addressed. When using a Intra-Campus Mail envelope, be sure all previous addresses have been marked out to ensure proper delivery. The address you are mailing to should always appear on the last line below the previous address on a Intra-Campus Mail envelope. When you are not using Intra-Campus Mail envelopes to send Intra-Campus Mail, please do not include a city, state and ZIP Code line in the address. This will help identify your mail as Intra-Campus Mail and avoid confusion with USPS mail. A complete name or department and their BOX number is all that is needed to insure proper delivery.

As a departmental standard, all Intra-Campus Mail that is picked-up today is delivered to the destination mailstop the following business morning.

NOTE: Intra-Campus envelopes should only be used for the sending of University business correspondence through the University's internal mail system and should not be used by departmental runners to transport items across campus.

Campus Mail Service is dedicated to providing quality customer service and asks for your cooperation with this initative.

USPS Customs Forms Now Online

Because international mail is subject to Customs examination in the country of its destination, when you ship items internationally you might need to complete and submit Customs Forms declaring the contents and their value.

You can now fill-out Customs Forms online by clicking here.