Departments wishing to transfer excess or unwanted equipment to Surplus Property may do so by preparing a Property and Inventory Management Transaction Form and check the transfer box for all items costing more than $5,000.00. Upon receipt of the appropriate form, the Property and Inventory Management Department will transfer and schedule the physical move of these items. Only items listed on the form will be moved by Logistical Support. Equipment will not be moved to Surplus Property by Logistical Support prior to receipt of this completed form(s).

Please note that when equipment is transferred to Surplus Property, the transferring department automatically relinquishes all control over that piece of equipment. All funds realized from the sale of surplus items accrue to the appropriate Financial Affairs revenue account. Equipment that is in the Surplus Property area, however, is available to all departments alike on a first-come, first-serve basis.

Once items are transferred to Surplus, they are available for use by any department on campus - free of charge. To reutilize surplus, rather than spend state funds for the same items, saves money and unnecessary spending.

A property tag is an adhesive metal strip with "The University of Alabama" and "Property Number" written on it. It also contains a bar code and unique number assigned to each specific University asset.

All questions pertaining to Property and Inventory Management policies and procedures can be answered by the Property and Inventory Management Staff at 348-7505.

If the item is over $5,000.00 and does not have a property tag on it, please call the Property and Inventory Management Staff at 348-7505.

As a state-funded institute, we are prohibited from throwing away or discarding assets to any particular individual. Therefore, when things are no longer useful to a department, they can be sent to Surplus and then sold to the public. A Transaction Form must be filled out with the transfer box checked and sent via Campus Mail to the Property and Inventory Management Office at Box 870238. Once the paperwork is received, a work request will be submitted for the Logistical Support team to pick up the item(s).

The only way an item that was purchased with State funds can be sold is to offer it to the general public. This is done through a public auction.

To transfer an item from one department to another, a Transaction Form must be filed out with the transfer box checked and sent via Campus Mail to the Property and Inventory Management Office at Box 870238.

The Property and Inventory Management Office is always willing to work with and assist a department that wishes to sell assets, but does not wish for this to be done through Surplus. We understand that some departments may no longer have a use for some assets, but the assets in question still have worth. You may call our office at 348-7501, and we can discuss options and make arrangements to have these items sold.

We are open Monday through Friday from 8:00 a.m. to 12:00 p.m. and from 1:00 p.m. to 5:00 p.m.

When there is theft of property, the University Police should always be called and an Incident Report should be completed. A Transaction Form should also be filled out with the survey box checked and a copy of the Incident Report should be attached. The paperwork should then be sent via Campus Mail to the Property and Inventory Management Office at Box 870238.

A Report of Survey should be filled out for the old copier and an attachment of receipt of merchandise for such said credit or trade-in credit should be sent via Campus Mail to the Property and Inventory Management Office at Box 870238.

The Property and Inventory Management office is located on the second floor of the Ancillary Services Building, 1115 14th Street, Tuscaloosa, AL 35401.