All research projects conducted at The University Medical Center must be approved by the UMC Research Committee prior to the initiation of the study. It is very helpful to consult with the chair of this committee prior to designing your study. As the charge of the research committee is to encourage research at the College, the application process is in no way meant as an impediment to conducting research at The University Medical Center. Rather, the purpose of this approval is to ensure that the research conducted at The University Medical Center follows other confidentiality codes, that the research does not disrupt the flow of the day to day activities of The University Medical Center, and that the Department Chairs are informed of research being conducted in their areas. This requirement for application includes research involving human subjects, any research using The University Medical Center Charts regardless of location, any research involving the use of the Medical Records Department or the Lab, and Clinical Trials. The requirement does include case studies and case series. The UMC Research Committee is a subcommittee of the CCHS Research Committee. Please contact the chair of the committee with questions. The current chair is Nancy J Rubin, Psy.D., Department of Psychiatry and Behavioral Medicine, email nrubin@cchs.ua.edu, phone 348-1325.
Please submit the following in paper or email format to the chair of the committee:
- Internal Coordination Sheet and Brief Summary (see below). The brief summary should explain how the proposed study will impact UMC. This may be covered in your IRB proposal. However, most IRB proposals do not specifically state the information this committee needs to approve research being conducted at UMC. The summary should include how patients will be recruited, where will the study take place (what rooms will be used, what staff will be used), how medical records will be accessed and by whom, how confidentiality will be maintained, and a description of the informed consent process. The Internal Coordination Sheet covers information required by UMC/CCHS personnel to determine that relevant policies have been followed and must be filled out in addition to the brief summary. ALL research being conducted at UMC must be vetted through the UMC Research Committee. Please consult with Dr. Rubin PRIOR to designing a project to be conducted at UMC.
- IRB proposal and IRB approval documentation if required by your research design.
The University of Alabama IRB will not accept IRB proposals for research to be conducted at UMC without the Internal Coordination Sheet. This document confirms that the researcher has coordinated efforts with UMC faculty and staff and that a CCHS faculty member is part of the research project. Also, by completing the Internal Coordination Sheet process prior to completing your IRB proposal, the committee can provide feedback regarding issues related to your research at UMC that may impact the design of your research proposal.
After your research project has received IRB approval, we will need a copy of the stamped cover page of you IRB proposal prior to the implementation of your project.
Request Application Form *requires Microsoft Infopath with Service Pack 1
Request Application Form (PDF)
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